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SharePoint Online Migration Approach


Your organization will need to decide how to manage your SharePoint migration. KLST has experience with the following migration approach from on-premises to Office 365 SharePoint Online:


Aging Report of SharePoint Content Sources
 

  • Current SharePoint environment Assessment -
    • Analyze Product Version
    • Web Applications and Service Applications Topology Assessment
    • Authentication and Authorization used (HTLM, Claims and/or FBA)

 
  • Content Assessment - Identifying what content exists on-premises
    • Identifying what content exists on-premises - Where is it stored? Who owns it? Is it still relevant?
    • Determining the size of the content source - Does it contains artifacts not suited for SharePoint? Does it contain duplicates? Version history? Aging?
    • Define the selection criteria
    • Assess how much content is left when criteria are applied

  • ​Migration Planning
    • Should I move?
    • Should I move to SharePoint Online services?
    • What should I do with - Web apps, Site collections, Sites, Document libraries

  • Application Assessment
    • End-User Customizations - Content, Web Parts, etc.
    • Authored Customizations - Page layouts, master pages, etc.
    • Developed Customizations - Compiled code, timer jobs, etc.

  • Environment Assessment
    • Users - Provisioning/License impact.
    • Featured Usage - Needed for remediation.

  • Migration Plan
    • Content Cleanup - Exclusion criteria, Inclusion criteria, Everything in between.
    • Migration Tools - Small-midsize content (File Explorer, SharePoint Workspace or Manual upload)
    • Migration Tools - Large-scale content (Staging environment, Third-party tools)
    • Information Architecture - Site collections, Sites, Managed paths and Content types

  • Environment Assessment
    • Users - Provisioning/License impact.
    • Featured Usage - Needed for remediation.

  • Environment Assessment
    • Users - Provisioning/License impact.
    • Featured Usage - Needed for remediation.
 

SharePoint Online Migration Considerations


  • The migration must be performed remotely - It is not possible to install anything on the Office365 servers.
  • It is not possible to ship disks or site collection backups.
  • User identities are different - On-premises users need to be mapped to cloud users.
  • Users without an assigned SharePoint license cannot be found via the People Picker or resolved programmatically.